Now Hiring – Purchasing Coordinator

Position Summary

  • Performs administrative functions associated with parts, supplies and material coordination, administration, and invoice reconciliation.
  • Under the supervision of Purchasing Agent
  • Supervisory Role:  N/A

Education, Experience and Professional licensure

  • Education – High school, business school or equivalent
  • Experience – Minimum 5 years of office support experience with related electrical purchasing administration experience preferred.
  • Licensure, Certification – n/a

Key Responsibility Areas

  • Support the purchasing process
    • Spearhead transition from paper PO process to electronic using ComputerEase 
    • Review and document job plans 
    • Order supplies, parts and materials per project/job needs
    • Support new vendor setups, requests for proposals, and the administrative portion of contracts and service agreements
    • Maintain electronic files of requisitions, receiving reports and related inventory documents
    • Maintains records of on-hand inventory, performs cycle counts, verifies physical inventory accuracy, and performs database updates
    • Ensures proper identification of received goods and their storage locations
  • Keeps protected confidential information
  • Ensures that work area is clean, secure, and well maintained
  • Performs miscellaneous clerical functions and special projects as assigned

Knowledge, Skills and Abilities

  • Abilities – purchasing document management, types and creates correspondence/documents/forms, answers phone, files correspondence.
  • Works well reporting to multiple project managers and estimators.  Able to triage duties and responsibilities as needed.
  • Knowledge- Thorough knowledge of document management, correspondence, filing, grammar, typing, office equipment and Microsoft Office.  Knowledge of electrical parts a plus.

Ability to perform the essential functions of the job and to meet its functional and environmental requirements

  • Physical Demands – Must be able to move intermittently throughout the workday.  Does activities such as grasping, lifting and reaching.  Performs light physical work, frequently exerts up to 10 lbs. of force and up to 20 pounds on an occasional basis.  Communicates effectively both orally and in writing.  Carries out detailed written or verbal instructions.  Makes mature judgments, functions independently, is flexible, has personal integrity and works effectively with personnel. Must have initiative and judgment in assigning tasks, and in resolving operational problems.
  • Working conditions – Well lighted, well ventilated work areas.  Congenial, friendly atmosphere with emphasis on respect for everyone.  Subject to frequent interruptions.  Deals well with customers and personnel, under all conditions.

NOTE: Schaeffer Electric Company will provide reasonable accommodations to qualified disabled individuals in compliance with the Americans with Disabilities Act of 1990

Please send resumes to Carolyn Conboy at CConboy@schaefferelectric.com.