Now Hiring Accounting Assistant (Billing Specialist)

Job Description

Position Summary

  • Assists in the recording, maintaining, and reporting billing and accounting information while supporting all administration functions.

Under the supervision of Office Manager
Key Responsibility Areas

  • Accounts Receivable/Billing

Ø  Generates customer invoices

Ø  Record and deposit check receipts

Ø  Track and resolve outstanding payment issues

Ø  Research and resolve payment discrepancies

Ø  Identify and execute the necessary process adjustments

Ø  Generate weekly aging reports in a timely manner

Ø  Make collection calls

Ø  Conduct account research and analysis

  • Administration Service

Ø  Prepare and maintain accounting files

Ø  Scanning of municipal, city, county licenses and renewal management

Ø  Backup receptionist (during specified times) for all incoming telephone calls, log accurate phone messages, and alert staff of customer messages

Ø  Assist Office Manager in preparation, development and transmittal to customer proposals, technical reports, letters and project documents

Ø  Verify new hire employment

Ø  New hire set up in Computer Ease system

Ø  Attends and participates in meetings as required.

Job Requirements

Education, Experience and Professional licensure

  • Education – High school, business school or equivalent
  • Experience – Minimum 5 years of office support experience with related accounting/billing, payroll and/or administration experience.
  • Licensure, Certification – n/a

Knowledge, Skills and Abilities

  • Abilities – billing document management, types and creates correspondence/documents/forms, answers phone, files correspondence, operates copy, scanner, fax machine, and assists the Office Manager.

Knowledge- Thorough knowledge of document management, correspondence, filing, grammar, typing, office equipment, Word, Excel and Power Point

Apply to Carolyn Conboy cconboy@schaefferelectric.com