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Now Hiring Accounting Assistant (Billing Specialist)

Job Description

Position Summary

  • Assists in the recording, maintaining, and reporting billing and accounting information while supporting all administration functions.

Under the supervision of Office Manager
Key Responsibility Areas

  • Accounts Receivable/Billing

Ø  Generates customer invoices

Ø  Record and deposit check receipts

Ø  Track and resolve outstanding payment issues

Ø  Research and resolve payment discrepancies

Ø  Identify and execute the necessary process adjustments

Ø  Generate weekly aging reports in a timely manner

Ø  Make collection calls

Ø  Conduct account research and analysis

  • Administration Service

Ø  Prepare and maintain accounting files

Ø  Scanning of municipal, city, county licenses and renewal management

Ø  Backup receptionist (during specified times) for all incoming telephone calls, log accurate phone messages, and alert staff of customer messages

Ø  Assist Office Manager in preparation, development and transmittal to customer proposals, technical reports, letters and project documents

Ø  Verify new hire employment

Ø  New hire set up in Computer Ease system

Ø  Attends and participates in meetings as required.

Job Requirements

Education, Experience and Professional licensure

  • Education – High school, business school or equivalent
  • Experience – Minimum 5 years of office support experience with related accounting/billing, payroll and/or administration experience.
  • Licensure, Certification – n/a

Knowledge, Skills and Abilities

  • Abilities – billing document management, types and creates correspondence/documents/forms, answers phone, files correspondence, operates copy, scanner, fax machine, and assists the Office Manager.

Knowledge- Thorough knowledge of document management, correspondence, filing, grammar, typing, office equipment, Word, Excel and Power Point

Apply to Carolyn Conboy

Now Hiring Designer/Project Manager for Commercial & Industrial

Schaeffer Electric Company is looking to hire a new Designer/Project Manager.  This position requires a self-motivated individual who brings a strong work ethic and is results driven.

Lead both pre-bid and post-bid design efforts.  Oversee design for prefabrication and design/build projects.  Take over a project from an estimator and follow the project through to completion on all types of construction including but not limited to hospitals, schools, industrial facilities, and commercial buildings.

Day to day tasks include:

  • Create electrical design documents based on project criteria
  • Work with prefabrication team to create drawings for efficient implementation.
  • Procure subcontractors, based on pre-determined requirements, to manage through completion of construction.
  • Collaborates with project construction team to prepare, review and monitor information and reports related to all costs involved in the budget for the project.
  • Manage sub-contractor relationship, which includes, but not limited to, initial scope and proposal review, developing final proposal based upon agreed scope of work.
  • Develop plan to comply with, and report, Minority Business Entity requirements for the project, as required.
  • Collaborate with developer, subcontractors, municipal entity, equipment suppliers, and site specific construction suppliers to develop a timeline for delivery and completion of milestones prior to project start-up.
  • Coordinate manpower requirements throughout the project and develop plans for manpower to meet budget.


  • CAD and Revit knowledge
  • Electrical and building code knowledge
  • 3 plus years’ experience in the electrical industry.
  • College degree or experience in industry
  • Background with RFIs, Cost estimates hard bids, negotiating, material take-offs, and reading blue prints a plus.
  • Ability to layout branch circuiting; to read and understand contract documents, drawings and specifications a plus.
  • Have an understanding of general electrical design and engineering concepts and have an overall general knowledge of electrical material costs a plus.


  • Competitive Salary
  • 401K
  • Health
  • Holidays

Please send your prepared resume to Justin Kohlman at

Affton Days Parade

Schaeffer Electric Affton Days Parade 2017

Schaeffer Electric employees recently took part in the 2017 Affton Days Parade. They won the award for best theme! Congrats to those who participated in this fun event!


From IBEW.ORG – With Season On the Line, St. Louis Local Lights Up Youth Baseball Program’s Diamonds

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CEO Dan Schaeffer Completes Term as NECA District VP

Dan Schaeffer, CEO, recently completed his four year term on NECA’s National Executive Committee as 7th District Vice President.  The 7th District is comprised of NECA contractors located in Missouri, Iowa, Minnesota, Iowa, Nebraska and the Dakotas.

President Chettle Elected to NECA St. Louis Board of Directors

SEC President, Tim Chettle, was elected to the Board of Directors of St. Louis Chapter NECA (National Electrical Contractors Association).  Tim was installed at the annual Chapter Dinner on January 25, 2014 and will serve a three year term.

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Customers have wide array of companies to choose from when they select an electrical contractor.  Please consider this article when doing so as Schaeffer Electric is extremely proud of its affiliation with the IBEW..